Even if you are a recruiter who needs to get all applicants’ resumes or a teacher who wants to collect students’ homework assignments, you all require a file uploading button in your form. Using this option, your respondents can easily add the document to their form during submission whether it is resumes, cover letters, photos, spreadsheets, and more with form entries.
File Upload Option in Google Forms
Basically, Google Forms is a good choice for users if they want to enable the file uploading option for form submitter. With it, users can easily upload attachments like document, presentation, spreadsheet, drawing, PDF, image, video and audio files in forms. But when you create a form with a file upload query, you need to consider several things like the form owner should have enough storage space in his/her Google Drive and respondents need to be signed into their Google accounts for responding.
Some of the limitations of Google Forms include:
- It doesn’t give permission to upload folders in the form so you can upload only one file at a time.
- Only signed-in users can upload files because the responses are saved in Google sheets.
- Its maximum file size limit is 10MB per form. Nevertheless, it includes the maximum cumulative options for submission like 1GB, 10GB, 100GB, and 1TB that can be selected from the settings.
- The uploaded files required to have different names for quick sorting (the form owner can specify how exactly the files should be named).
If you have just started, Google Forms is the best solution for you to collect information from many people through uploading fields. But if you want to collect unlimited files and media through your online forms then you can switch to Pabbly Form Builder. With this, you can handle unlimited files and makes your complications of file uploading easier.
Steps for uploading files in Google Forms
Step1: As a form creator, all you need to do is to create a form as usual and enter the necessary details like name and description. After that, you have to select the ‘File Upload’ option from the drop-down menu to add the upload field in the form.
Step 2: Click on the drop-down menu and select the File Upload option from the question type.
Step 3: Inside the file upload question, you’ll find several options such as – specific file type, max number of files, and max file size. You can select the specific file types by toggling the switch of ‘Allow only specific file types’. Also, you can choose the maximum number of files that a user can upload at once.
Step 4: In the ‘File upload’ parameters, maximum file size (from 1 MB to 10 GB) options are available. So, you can determine the maximum file-size up to which your Google Forms can continue collecting attachments.
Step 5: Once the button is added, your respondents will be able to upload their files to the form. After that, you can view your form by clicking the eye-shaped preview icon button available at the top-right corner.
Let’s see how you can add file upload option into your form via Pabbly Form Builder-
Here’s a guide on how you can build your own File Upload Forms in a few minutes via Pabbly Form Builder.
Step 1: Create your form by clicking the plus (+)/create new form option. Also, you can edit the pre-built templates as per your requirements.
Step 2: After adding any question to your form you can select the ‘File upload’ option to enable the user (form submitter) to upload attachments.
Step 3: Next, when you click on the upload field section, multiple customization options will get appear. Using this section, you can easily design the form fields and drag them to rearrange the order on your form.
With Pabbly Form Builder, you can easily add upload field functionality in your form in just 3 simple steps without any complications. And it lets your users upload unlimited files along with their form submission.
Conclusion
Hopefully, the suggested implementation gives the client a lot of flexibility to upload files in forms. You can include one or multiple file upload buttons in your web forms and receive files from anyone whether it’s big or small files.
If you are looking for a way to quickly create forms with the upload field then Pabbly Form Builder is the best bid for you. It gives an easy way to manage files and ensure safekeeping for your files.
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One Reply to “What are the limitations of uploading documents using Google Forms?”
Hi Neeraj,
Great article – thank you!
To clarify, the article states “Only signed-in users can upload files”. Does this imply the user must have a Gmail account and be logged in to complete the survey and upload the file?